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Resource scheme

Student Resource Scheme
A parent is directly responsible for providing the student with textbooks and other resources for a student’s use while attending school. 
As a service to assist parents with the cost of these educational resources, we operate a Student Resource Scheme (SRS).
The purpose of the SRS is to provide the parent with a cost effective alternative to purchasing textbooks, resources, consumables and/or materials from elsewhere, through reduced prices gained from the school’s bulk purchasing processes.
The operation of the SRS is supported annually by the Parents and Citizens’ Association (P&C), and is managed by the school. 
Participation in the scheme is voluntary, and no obligation is placed on a parent to participate.  A parent’s decision to participate is based on consideration of the value afforded by the scheme.
If a parent chooses to participate in the SRS and completes a Participation Agreement Form, a participation fee is due and payable by the parent. 
A parent who does not wish to join the scheme is responsible for providing the student with the items that would otherwise have been provided to the student by the SRS, to enable the student to engage with the curriculum.
On lodgement of the completed Participation Agreement Form with the school and payment of the participation fee in accordance with the agreed payment arrangement, the school shall provide the items to the student when due for the student’s use. 
Details of the items supplied are available from the administration office.
All items provided for temporary student use by the scheme remain the property of the scheme and shall be returned at the end of the education program or school year or when the student leaves the school, whichever is the earlier.  Items provided for temporary student use shall be kept in good condition by the student.  Where an issued item is lost or negligently damaged or not returned, the parent may be invoiced and required to pay the replacement cost of the item.
Payment of the participation fee by the parent is a requirement for continued participation in the scheme.  An unpaid fee will be subject to the school’s debt recovery processes.
Before a student can be considered for participation in an optional school activity, a parent who has joined the scheme is expected to have:
•fully paid the student resource scheme participation fee or
•paid the student resource scheme participation fee up to and including the term in which the school activity takes place or
•made regular on-going payments towards the student resource scheme annual participation fee, as previously arranged with the principal.
Parents experiencing financial hardship are encouraged to contact the principal to discuss payment or resourcing options that may be available to accommodate their circumstances.
Refund Guidelines
At Grandchester State School, we are committed to providing a safe and supportive learning environment for students, staff and volunteers. This commitment includes the health and safety of staff and students when conducting curriculum activities in the school or in other locations.
School excursions and camps enhance a student’s learning by providing opportunities for the student to participate in activities, both curriculum-related and recreational, outside the normal school routine. All planned school excursions are approved by the Principal and endorsed by the Parents and Citizens Association.
State schools are able to charge a fee for:
·        an educational service including materials and consumables not defined as instruction, administration and facilities for the education of the student
·        an education service purchased from a provider other than the school where the provider charges the school and
·        a specialised educational program.
A school fee is directed to the purpose for which it is charged.
School fees for extra-curricular activities are calculated on a cost recovery only basis, according to the number of students who have indicated their attendance.
Participation of students in an extra-curricular activity is indicated through payment of the fee and provision of a permission form completed by the parent.
As the school budget cannot meet any shortfalls in funding for an extra-curricular activity due to the subsequent non-participation of a student who had previously indicated attendance of the activity, fees already paid for an extra-curricular activity may be refunded in full or in part or not at all, having regard to the associated expenses incurred and the circumstances of the non-participation.
If a parent wishes to apply for a refund due to their child’s non-participation in an extra-curricular activity, they may do so by completing a Request for Refund form available from the school office. Where possible, the request should include the receipt relating to the payment for which a refund is being sought.
It is preferred that refunds be made as a credit against the student’s account at the school, and used to offset any future charges.
Department of Education and Training policy references:
Education (General Provisions) Act 2006
SCM-PR-002: School Excursions
FNM-PR-019: State Education Fees